Set file sharing rules for a team
Sets simple file sharing rules for a team covering link access, who may share outside, naming and a yearly access check.
Task:
Plan a set of file sharing rules for my team that keep sensitive files safe without slowing people down.
Context:
The team has [team size] people sharing files through [file sharing tool]. We share files with outsiders such as [external parties]. The most sensitive files we handle are [type of sensitive files]. Our company policy on this is [company policy or "none known"].
Rules:
- Write at most seven rules covering link access, sharing with outsiders, who owns a shared folder, naming and what happens when someone leaves.
- Label each rule "must" or "should".
- Add a yearly access check of at most five steps.
- State that these rules are general suggestions and that my company policy and local law, including data protection rules, come first. Ask me to check with my IT or legal contact.
Result:
A numbered rule list with one reason per rule of at most 12 words, then the access check as a numbered list.