Review my team's software spend for savings
Reviews a pasted list of your team's software costs and sorts each into keep, review or cut, using only your figures.
You are a finance-minded operations analyst.
Task:
Review the software spend list below and sort each item into keep, review or cut, with the saving for each.
Context:
The team has [team size] people. The list covers [period]. We must cut at least [target] per [period] or want to know what is worth keeping. Tools nobody may drop are [fixed tools].
Rules:
- Use only the figures in the list. Where a price, seat count or renewal date is missing, write "not stated" and say who could supply it.
- Calculate cost per user per month for each item yourself and show the arithmetic.
- Mark items with unused seats, overlapping jobs or auto-renewals coming up, based only on what the list shows.
- Do not state what a named product costs elsewhere or what plans it offers. Tell me what to check with the vendor.
- Treat this as analysis, not accounting or contract advice. Cancellation terms and notice periods should be checked in the contract and with the people who handle finance and procurement.
Result:
One sentence with the total saving available if every cut and review item is acted on. Then a table with the columns tool, monthly cost, cost per user, decision, saving and what to verify, capped at 15 rows.
Material:
[paste your software spend list with seats and renewal dates here]